FAQ
Repairs &
Maintenance
How do I submit a maintenance request?
Visit our website at www.northcraneliving.com where you will find “Current Residents.” From there, you will access the Resident Portal where you can submit maintenance requests.
What is the expected response time for maintenance issues?
We strive to address all maintenance issues within a 24-hour period. After your submission online, a member of our team will be in communication to coordinate the maintenance request.
Is there an emergency maintenance line for after-hours issues?
Identify if it’s an Emergency:
An emergency includes:
- Fire
- Flood
- Anything that poses an immediate threat to life or property
If your issue falls under one of these categories, proceed with the following steps.
All other maintenance requests should be submitted through the Resident Portal.
Use of the after-hours line for Non-Emergency Issues will result in a $10.00 fee.
Contact Us:
- Contact 911 in case of a fire or threat to life.
- Call us at 772-539-4849 and leave a detailed voice message describing the emergency. You may alternatively send a text message to the same number, including the nature of the emergency, your name, unit number, and any relevant details.
Our team will respond as quickly as possible to address the emergency.
For Non-Emergency Issues:
For all non-emergency issues, please use the Resident Portal.
If the after-hours line is used for non-emergency requests, you will be redirected to the Resident Portal for management of your concern during normal business hours.
Thank you for your cooperation in helping us prioritize emergency situations efficiently!
Are maintenance personnel allowed to enter my unit when I'm not home?
We will do our best to coordinate maintenance with your schedule; however, given the practicality of our maintenance staff availability – we sometimes have to service your maintenance issue without your presence. If you have pets at home, we will ask that you coordinate their safe keeping to keep both your pets and our staff safe.
How will I be notified about scheduled maintenance work?
Our primary channels of communication are e-mail and text message.
What if I’m unsatisfied with the maintenance service provided?
Please resubmit a maintenance issue informing us that your service issue has not been fully resolved.
FAQ
Rent &
Payments
When is rent due each month?
Rent is due on the 1st of the month. We provide a 3-day grace period before late fees begin to accrue.
Who do I contact if there’s an error in my billing?
Please email [email protected] with a detailed breakdown of the reported error.
What payment methods are accepted (online, check, auto-debit)?
You may register for payment using the Online Portal, accessible from our website or by downloading the RM Resident App. This system allows you to set up payment using ACH or accepts both debit and credit cards.
Is there a grace period for late rent payments?
Yes, there is a 3-day grace period to make rent payment.
What are the late fees, and how are they calculated?
Late fees are assessed as delineated on page 1 of your Lease Agreement.
Can I set up automatic payments?
Yes. This is completed on the Online Portal.
How do I access my rent statement or payment history?
Both are available on the Online Portal. If there is something you specifically need, please feel free to send us an email to [email protected] with your request.
Who do I contact if there’s an error in my billing?
Please email [email protected] with a detailed breakdown of the reported error.
Can I pay rent in advance?
Rents are posted on the 28th day of every month.
Are there any discounts for early or annual payments?
No, we cannot offer any discounts for early or annual payments.
FAQ
Lease Renewals
How can I renew my lease?
Visit our website at www.northcraneliving.com where you will find “Current Residents.” From there, you will access the Resident Portal where you can submit maintenance requests.
How much will my rent increase?
We strive to address all maintenance issues within a 24-hour period. After your submission online, a member of our team will be in communication to coordinate the maintenance request.
Can I sign a month-to-month lease?
We will do our best to coordinate maintenance with your schedule; however, given the practicality of our maintenance staff availability – we sometimes have to service your maintenance issue without your presence. If you have pets at home, we will ask that you coordinate their safe keeping to keep both your pets and our staff safe.
Can I get a copy of my lease agreement?
Yes, you may download the lease agreement from the Online Portal. If you would like a printed copy, we can deliver you one at a fee of $35.00.
What are the penalties for unauthorized occupants?
You will receive a $300 penalty for unauthorized occupants. If you would like the occupant to remain in the apartment, the occupant will be required to 1) complete an application and background check and 2) sign the lease agreement. If the occupant is unwilling to do so, we reserve the right to terminate your Lease Agreement and commence an eviction if this default of your Lease Contract is not remedied.
Are there options to transfer my lease to another property you manage?
Yes, please see our Transfer Policy outlined below:
If a resident desires to relocate to another apartment within the North Crane Living portfolio, they may do so based on availability and at the discretion of the acting property manager. To apply for an apartment transfer:
- Send an e-mail to [email protected] requesting the transfer.
- A transfer request must be made 60 days prior to the requested transfer date.
- A $500 transfer fee will be charged and must be made prior to the transfer.
- If there is an increase in the price between your current apartment and your new apartment, the corresponding increase amount will be assessed to your account to increase both your last month’s prepaid rent and your security deposit.
- There may be penalties associated with damages that have occurred within your previous apartment. These will be assessed subsequent to your completed move-out into the new apartment.
- You will begin a new 12-month lease for the apartment; which will require signing a new Lease Agreement that may have amended terms and conditions as we continually update our Lease Agreement to reflect current legal standards and requirements.
How much notice is required before moving out?
We require 30-days notice to terminate your Lease at the end of your contract period.
What are the conditions for lease termination due to property sale?
There are no such conditions.
What is the process for terminating my lease early?
If a resident would like to terminate their lease prior to their lease expiration date, they may follow the instructions outlined in the Lease Contract Buyout Addenda executed at the time of their lease signing. Specifically reference the instructions in that addenda as the Lease Contract provides for certain exceptions due to life circumstances.
- You give us written notice of buy-out at least 30 days prior to the new termination date, which must be the last day of a month. Notice must be either provided in writing or, can be provided in e-mail so long as the property manager acknowledges receipt.
- You specify the new termination date in the notice, ie. the date by which you will move-out.
- You are not in default under the Lease Contract on the date you give us the notice of buy-out
- You are not in default under the Lease Contract on the new termination date (move-out date);
- You move on or before the new termination date and do not hold over;
- You do not terminate utilities prior to your new termination date
- You pay a buy-out fee (consideration) of 2 month’s rent within 5 days of notice, prepaid rent can be applied to this fee. Payment can be made on the online portal.
- You pay us the amount of any concessions you received when signing the Lease Contract;
- And you comply with any special provisions or stipulations outlined in the Lease Contract Buyout Addenda.
Leading up to and after your move-in date, the standard procedures outlined in our Move-Out Requirements & Policy apply.
FAQ
Community Policies
Are your properties pet-friendly?
Almost all of our properties are pet-friendly! There are additional fees that vary by property. Please ask your property manager for additional information.
If you are an existing resident, the details of the pet policy are outlined in the Animal Addendum section of your Lease Agreement.
Can I have a grill?
Grill usage policies at North Crane properties vary by residence type:
Single-Family Homes: Grills are generally permitted.
Apartment Communities: Grills are allowed if you have private outdoor space, excluding screened patios.
For specific inquiries about your situation, please contact us directly.
FAQ
Moving Out
How can I setup a move-out inspection?
We will do our best to coordinate maintenance with your schedule; however, given the practicality of our maintenance staff availability – we sometimes have to service your maintenance issue without your presence. If you have pets at home, we will ask that you coordinate their safe keeping to keep both your pets and our staff safe.
When will I get my security deposit back?
Visit our website at www.northcraneliving.com where you will find “Current Residents.” From there, you will access the Resident Portal where you can submit maintenance requests.
What should I do with my keys?
We strive to address all maintenance issues within a 24-hour period. After your submission online, a member of our team will be in communication to coordinate the maintenance request.
FAQ
Security Deposits
When will my security deposit be returned after move-out?
Your apartment will be inspected within 48-hours of your move-out. Thereafter, we will process any security deposit claim and mail you a letter itemizing the security deposit claim and refunding the balance
Can my security deposit be used as last month's rent?
No, your security deposit cannot be used as last month’s rent.
How is interest on my security deposit handled (if applicable)?
We keep your security deposit in a non-interest bearing account.
What steps can I take to ensure I receive my full deposit back?
Make sure to follow the instructions precisely in the Move-Out Procedures (link).
What happens if there’s a dispute over deposit deductions?
Please contact us by sending a written letter to PO Box 2061, Vero Beach, FL 32961 with the reasons for your dispute.
Is an additional security deposit required for pets?
We charge a one-time non-refundable fee of $350 per pet and $35.00 of additional rent per pet.
How does the deposit work if I’m transferring to another unit?
A security deposit can be transferred to your new unit. If there is any additional security required, you will be charged at that time.
Are there any non-refundable fees in addition to the security deposit?
The only non-refundable fees are your application fee and any pet fees. Otherwise, there are no other hidden fees.
FAQ
Property Policies
What is the pet policy, and are there breed or size restrictions?
You may have up to 2 pets in your home. We do not have breed or size restrictions. However, if your pet is in excess of 35 lbs, the non-refundable pet fee will be increased from $350 to $500 due at the time of move-in.
What are the community's quiet hours?
We kindly request residents to maintain quiet hours between 10:00 PM and 7:00 AM.
Can I make modifications to the unit, such as painting walls or installing shelves?
Yes, you may make modifications. You will be required to return the apartment to the same condition it was delivered to you, which will require painting the walls to their original color and/or patching any drywall repairs once you have removed any furniture or pictures affixed to the walls.
Is smoking allowed inside the unit or on the property grounds?
Our properties are non-smoking. We kindly ask that you reserve smoking to off-grounds areas.
What is the policy on barbecuing on balconies or patios?
Barbecue grills are only permitted on private exterior spaces that are not enclosed by a roof structure. If your apartment has a fenced-in outdoor area, you may keep a barbecue grill.
Are satellite dishes or external antennas permitted?
Satellite dishes and antennas are not permitted.
How are package deliveries handled?
Packages will be delivered to your door by UPS, FedEx, and other carriers. USPS may deliver packages to your door or to your mailbox.
What decorations are allowed on doors and windows?
We kindly request that you keep decorations interior to your unit.
Is renter's insurance required, and what are the minimum coverage requirements?
Renter’s insurance is not required but is strongly recommended.
FAQ
Utilities & Services
Which utilities are included in the rent?
Utilities are typically not included in your monthly rent. Depending on which property you reside, the utility service will be obtained directly from the utility provider or alternatively, billed by a 3rd party service. Instructions on registration will be provided after your lease signing.
How do I set up or transfer utility services to my name?
Utility service registration information will be provided after lease signing and in advance of your move-in date. If you have any questions, please e-mail us at [email protected].
Is there a preferred or required provider for internet and cable services?
We strongly recommend Comcast as a preferred provider.
Who is responsible for lawn care?
In our multifamily properties, we will maintain the landscaping. If you have rented a single-family home from us; you will be responsible for maintaining the landscaping. Additionally, the City of Vero Beach requires that the lawn may not exceed 4”. If a violation is incurred for failure to maintain the lawn, this fee will be passed on to the resident.
How is trash and recycling managed?
Each property will be equipped with both trash and recycling bins. Please check the City of Vero Beach Trash Collection website to determine what days your trash and recycling service picks up.
FAQ
Guests & Occupancy
What is the policy on overnight guests?
Guests are welcome for overnight stays. However, any stay in excess of 5 consecutive nights; we kindly request that you communicate with management about your guests’ visit. Please e-mail us at [email protected].
Are there restrictions on the length of stay for guests?
Yes, a guest may not stay for more than 5 consecutive days without explicit permission from management.
Do guests need to register their vehicles or obtain parking passes?
Yes, your vehicle will need to be registered at the time of move-in. This was likely completed during your application process. If additional information is requested, we will reach out to you.
Can I have a live-in caregiver or nanny?
Yes, you may have a live-in caregiver or nanny. They will be required to sign the Lease as an “occupant”.
What is the process for adding a roommate to the lease?
Send us an e-mail to [email protected] requesting to add a roommate to the lease. This new resident will be required to submit an application prior to approval.
What are the rules regarding subletting or Airbnb?
We do not permit
FAQ
Emergencies & Safety
What should I do in case of an emergency like fire or gas leak?
Please call 911 to report a fire or gas leak. Thereafter, please call us at 772-539-4849
Is there an on-site security team or patrol?
We do not maintain on-site security. We do maintain security cameras in certain locations.
How do I report suspicious activity or security concerns?
If you feel that your safety is threatened, please immediately call 911 or the Vero Beach Police Department.
How are emergency notifications communicated to residents?
We will communicate emergency notifications using text message and email correspondence.
Is the building equipped with surveillance cameras?
Some areas of our properties are equipped with surveillance cameras.
Are there procedures for natural disasters common in the area (e.g., earthquakes, hurricanes)?
While we do not have a specific internal policy for natural disasters, we request that all residents follow the instructions and guidelines provided by local safety authorities. Additionally, we ask that any items kept outside, such as furniture or personal belongings, be brought inside the apartment in the event of an impending storm or natural disaster. This helps prevent damage to both the property and surrounding areas.
We encourage residents to stay informed of any updates or alerts issued by local emergency services. We also STRONGLY advise renter’s insurance which will serve to protect you in the case of any personal property damage in the event of flooding or other damage caused by a storm.
What is the policy on door-to-door solicitation?
This is strictly prohibited. If you are solicited, please contact us at [email protected] with this information.
Are there child safety measures in place for windows and balconies?
Currently, we do not have specific child safety measures in place for windows and balconies. We recommend that residents take personal precautions to ensure the safety of children, such as installing childproof window locks or safety gates if needed. If you have any concerns, please feel free to reach out to us for additional guidance.
FAQ
Move-In & Move-Out Procedures
What is the process for scheduling a move-in date and time?
You may not move in prior to your Lease Date. Your property manager will be in touch with you to coordinate your move-in date. We will not do an in-person move in but instead, your keys will be delivered to your apartment the day of your arrival and placed in an envelope on your kitchen counter.
Are there specific move-in/move-out hours or days?
No, you may move in at your convenience.
Is there a freight elevator or loading dock available?
Presently none of our apartments have elevators or loading docks.
Do I need to reserve an elevator for moving?
Presently none of our apartments have elevators or loading docks.
Are there any move-in or move-out fees?
There are no move-in or move-out fees. There are costs associated with starting your Lease Agreement. These include your application fee, which is $125.00 per month, and making payment of the deposits required in your Lease Agreement.
Will there be a walkthrough inspection before and after tenancy?
We perform a walkthrough inspection prior to your arrival. This is documented by video and stored within our system. At the end of your Lease, we do not perform a move-out inspection until you have completely vacated the apartment. This is performed by the property manager and is not completed with the resident in person. This will be completed within 48 hours of when you send us notice that you have moved out of the apartment.
How should the unit be prepared upon move-out to avoid charges?
Everything in your apartment should be cleaned
What happens if I leave belongings behind after moving out?
You will be charged for removal. Items left behind will be discarded.
Can I leave paint or leftover materials for the next tenant?
No, everything must be removed from the apartment.
How do I return keys, access cards, or remotes upon move-out?
At the time of your move-out, you will leave your keys in.
FAQ
Account & Personal Information
How do I update my contact information or emergency contacts?
Please send us an e-mail to [email protected] with your upated contact information or emergency contacts.
Where can I access my lease agreement and rental account online?
Your Lease Agreement will be available on the Online Portal. You may access this directly from our website at www.northcraneliving.com
How is my personal information protected under your privacy policy?
Please review our website for our current privacy policy.
How do I reset my password for the tenant portal?
You may do this directly through the tenant portal.
Can I authorize someone else to make inquiries or decisions on my behalf?
Yes, please send us a notarized letter confirming who you have authorized to make decisions on your behalf. This should be mailed to PO Box 2061, Vero Beach, FL 32961.
How do I request copies of my payment history or rental receipts?
This can be downloaded from the online portal. If you have trouble, please contact us at [email protected]